TERMS AND CONDITIONS OF BOOKING

The Provider – Trust Web Group trading as The Pod Guys

The Customer – The person booking The Pod Guys for their event.

The following contract and its terms will set forth an agreement between the provider and the customer for the hire of the Photo Booth.

This written contract sets forth the full, written intention of both parties and supersedes all other written and/or oral agreements between the parties.

SERVICE PERIOD

The Provider agrees to have a Photo Booth operational for a minimum of 80% during this period; operations may need to be interrupted for maintenance of the Photo Booth.

PAYMENT

A 50% deposit is usually required at the time of booking, the remaining balance is due 14 days prior to your event or billed via a raised Purchase Order (PO). If the operator uses the equipment for a time period in excess of the service period agreed to, the overage in rental time will be billed to the operator at the following rates: £100 per active hour / £25 per idle hour.

Payment for any overage in time must be agreed before additional hours are provided.

ACCESS, SPACE & POWER

The Customer will arrange for an appropriate space for the Photo Booth at the event venue(s).
The Customer is responsible for providing power (1 standard UK 13amp 3 pin socket) per Photo Booth.

INTERNET CONNECTIVITY (If required)

The Customer is responsible to check that the event’s venue(s) will have adequate SIGNAL for an Internet connection.
We will usually provide our 3G/4G Mobile Broadband Dongles Free of Charge if the Mobile Phone Signal is adequate.
If it is not adequate, Internet can be granted in the form of a non-public WiFi (e.g. a designated WiFi connection) or a hard wire (Ethernet connection).
As a last resort, we will try to connect to a Free – Public Wifi.
We will not be responsible for any downtime of services due to poor/inadequate Internet connectivity. E.G Blackspots or Firewall Restrictions.

DATE CHANGES & CANCELLATIONS

Any request for a date change must be made in writing at least 14 days in advance of the original event date. Change is subject to availability and receipt of a new booking contract.
If there is no availability for the alternate date, the deposit shall be forfeited and event cancelled.

In the event that the Customer cancels the event without prior request to the provider, the customer agrees that they are liable for the full payment of the invoice. Cancellations may incur small fees and is at the our discretion.

Your deposit is non refundable however, we will move your hire date if required.

Your final payment is non refundable unless The Pod Guys do not provide a Photo Booth hire for you.

DAMAGE TO THE PROVIDER’S EQUIPMENT

The Customer acknowledges that it shall be responsible for any damage or loss to the Provider’s Equipment caused by any misuse of the Provider’s Equipment by The Customer or its guests.

INDEMNIFICATION

The Customer agrees to, and understands the following:

a) The Customer will indemnify the provider against any and all liability related to The Customer’s Event during or after The Customer’s event. The Customer will indemnify The Provider from the time of service and on into the future, against any liability associated with The Customer.

b) The Customer will indemnify The Provider against any and all liability associated with the use of pictures taken with the Photo Booth, its representatives, employees or affiliates at The Customer’s event.

c) The email, social sharing kiosk, basic guestbook and any props are a free addition to the hire and if for any reason the free additions are not working or unavailable, the customer is not entitled to a refund and accepts this.

d) In the unlikely event of your digital images being corrupt, lost or stolen, The Pod Guys will compensate up to the total value of 25% of the hire fee.

The Customer agrees to, and understands the following: All guests using the Photo Booth hereby give The Pod Guys: The right and permission to copyright and use, photographic portraits or pictures and email addresses of any user who may be included intact or in part, made through any and all media now or hereafter known for illustration, art, promotion, advertising, trade, or any other purpose. In addition I, hereby release, discharge and agree to save The Pod Guys from any liability that may occur or be produced in the taking of said picture or in any subsequent processing thereof, as well as any publication thereof, including without limitation any claims for libel or invasion of privacy.

PRIVACY POLICY

We, at The Pod Guys treat the privacy of our visitors with the highest importance. This policy details the measures we take to preserving and safely guarding your privacy when you visit or communicate with our site or personnel. The Privacy Policy here has been approved and provided by the legal advice resource Legal Centre.

We will not store any credit or debit card details.

A detailed explanation of how we may store or otherwise use personal information about you is explained in this Privacy Policy.

Regular updates of the Privacy Policy are completed, requiring you to check back on this Policy from time to time.

1. Information Collection

Operation of this site may require collection and processing of the following data:

1.1 Visit details to our site or any resources used on our site are not limited to just location and traffic data, weblogs or other communication information.

1.2 Information given to us when you contact us for any reason.

1.3 Data offered by filled out forms on our site, like a registration or purchase.

2. Cookies

Our advertisers and us may have the occasion to collect information in regards to your computer for our services. The information is gained in a statistical manner for our use or advertisers on our site.

Data gathered will not identify you personally. It is strictly aggregate statistical data about our visitors and how they used our resources on the site. No identifying personal information will be shared at any time via cookies.

Close to the above, data gathering can be about general online use through a cookie file. When used, cookies are automatically placed in your hard drive where information transferred to your computer can be found. These cookies are designed to help us correct and improve our site’s services or products for you.

You may elect to decline all cookies via your computer. Every computer has the ability to decline file downloads like cookies. Your browser has an option to enable the declining of cookies. If you do decline cookie downloads you may be limited to certain areas of our site, as there are parts of our site that require cookies.

Any of our advertisers may also have a use for cookies. We are not responsible, nor do we have control of the cookies downloaded from advertisements. They are downloaded only if you click on the advertisement.

3. Your Information and how it is Used

Primarily, we collect and store data about you to help us provide better service and product to you. The following are purposes we may use your information for:

3.1 At anytime you request information from us via a form or other electronic transmission we may use your information to fulfill that request relating to our services and products. We may also communicate with you on other products or services you may find of interest, only when consent has been provided.

3.2 Contracts we make with you create a commitment, which may require contact or use of your information.

3.3 We have the right to notify you of changes to our website, products or services that could affect our service to you.

3.4 Information on products or services similar to those of an existing consumer purchase may be communicated to you. The information sent to you in a communication will be similar to the subject of a recent sale.

3.5 We may also use your information or allow a third party use of this data, to offer you information about unrelated products or services you may be interested in. We or third parties can only communicate if you have consented to such communication and data use.

3.6 New consumers can be contacted by our website or third parties only if consent has been granted, and only for those communications you have granted.

3.7 An opportunity for declining your consent is provided on our site. Use this opportunity to withhold your details from us or third parties, regarding data we may collect.

3.8 Be aware we do not reveal identifiable information about you to our advertisers, though we may at times share statistical visitor information with our advertisers.

4. Storage of Personal Data

4.1 The European Economic Area is large, but we may have to transfer data outside of this area. If data is transferred outside the European Economic Area it will be for storing and processing. A processing staff operating outside this area may belong to our website or a supplier, in which they can process or store your information. An example: to process and complete your sale or offer support services we may have to go outside the European Economic Area for the transfer. When you click submit of your payment details, personal information or other electronic communication you agree to the transfer for storage and processing. We take all necessary steps for security known to be in agreement with the payment processor’s Privacy Policy.

4.2 Information submitted by you is stored on secure servers. Any payment or transaction details will be encrypted for full safety measures to be in use.

4.3 As you know, transmission of data on the internet is never guaranteed regarding safety. It is impossible to guarantee your safety with electronic data and transmission. You are therefore at your own risk if you elect to transmit any data. When offered you may create a password, but you are responsible for keeping it confidential.

5. Information Sharing

5.1 If necessary, we may share personal information to our group members including such entities as subsidiaries, holding companies and their subsidiaries. Information is shared only when applicable.

5.2 Third party disclosure may be necessary in regards to personal information:

5.2.1 A sale of our business or its assets, in full or part, to a third party may require personal data sharing.

5.2.2 Legally, we may be asked to share and disclose data details.

5.2.3 To assist in reducing credit risk and fraud protection.

6. Third Party Links

Links on our site that belong to third parties may be found. These websites have their Privacy Policy, which you agree to when you link to the site. You should read this third party policy. We do not accept claims of liability or responsibility in any way for these policies or links, as we have no way to control the third party sites.

7. Accessing Information

The Data Protection Act 1998 provides you with the right to access the information that we collect about you. Please note any demand for access may be subject to a fee of £10 which covers our costs in providing you with the data requested. The contact information below needs to be used to request access about details we collect and store on you.

8. Contacting Us

We welcome any queries, requests you may have regarding this Privacy Policy, or comments. Please do not hesitate and feel free to contact us at [email protected]

MISCELLANEOUS TERMS

If any provision of these terms shall be unlawful, void, or for any reason unenforceable under Contract Law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof. This is the entire agreement between The Provider and The Customer relating to the subject matter herein and shall not be modified except in writing, signed by both parties. In the event of a conflict between parties, The Customer agrees to solve any arguments via arbitration. In the event Provider is unable to supply a working Photo Booth for at least 80% of the Service Period, The Customer shall be refunded a prorated amount based on the amount of service received (this is £50 per hour, or the percentage of, using this figure). If the printer fails to print out photos on site the Provider will be allowed to give a web site to the customer where their guests can log onto and order prints free of charge with free postage.

If no service is received, The Provider’s maximum liability will be the return of all payments received from Customer.

The Provider is not responsible for any consequential damages or lost opportunities upon breach of this agreement.